Rent Payment Reminder Letter Template
Two short letters for rent that is due soon or already late: a courtesy reminder and a past due letter that lists the balance, late charges and how to pay. Neither one is an eviction notice.
Use this template
Free, no sign up. Fill it in by hand or edit the Word file.
General template, not legal advice. Have an attorney in your state review before use.
General information, not legal advice. This template is a starting point. Laws differ by state and city, so have a licensed attorney review your final document before you use it.
Last reviewed
Before you use it
- Send a short reminder before the due date and a clear past due letter soon after the grace period ends.
- List the balance line by line so the tenant can check it against their records.
- Charge late fees only as the lease and state law allow.
- A reminder is not a pay or quit notice. Eviction needs the formal notice your state requires.
How to fill it in
- Underlined spaces are blanks to fill in. The small label says what goes there.
- Shaded boxes mark rules that change by state. Look up the rule where the property is located.
- Delete clauses that do not apply, and add any disclosures your state or city requires.
General template, not legal advice. Have an attorney in your state review before use. Last reviewed October 29, 2026.
Rent Payment Reminder Letter
Use Letter A a few days before rent is due or on the due date. Use Letter B once rent is late. A reminder is not a legal notice to pay or quit. If you plan to start an eviction, you will need the formal notice your state requires.
Letter A: Friendly rent reminder
- Date
- Tenant name
- Property address and unit
Hi Tenant name,
This is a quick reminder that rent of $Monthly rent for Month is due on Due date. You can pay by Accepted payment methods at Payment portal or address.
If you have already paid, thank you, and please ignore this note. If something is getting in the way of paying on time, let us know before the due date so we can talk it through.
Letter B: Past due rent
- Date
- Tenant name or names
- Property address and unit
- City, state and ZIP
Dear Tenant name,
Our records show that rent for the home above has not been received in full. The balance on your account as of Statement date is:
| Item | Period | Amount |
|---|---|---|
| Rent | ||
| Late charge | ||
| Other charges (describe) | ||
| Payments received | ||
| Balance due |
Under your lease, rent was due on Due date and a late charge of $Late charge applies after Grace period end date.
Please pay the balance of $Balance due by Pay by date using Accepted payment methods. If you cannot pay in full, contact Contact name at Phone and email before that date to discuss a payment plan. Any plan must be agreed in writing.
If the balance stays unpaid, we may need to take the next steps allowed by your lease and by state law, which can include a formal notice. We would much rather resolve this with you directly.
Sincerely,
General template, not legal advice. Have an attorney in your state review before use.
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