Lease Renewal Letter Template
A letter that offers a current tenant a new lease term, states the new rent and any changed terms, and asks for a written answer by a deadline.
Use this template
Free, no sign up. Fill it in by hand or edit the Word file.
General template, not legal advice. Have an attorney in your state review before use.
General information, not legal advice. This template is a starting point. Laws differ by state and city, so have a licensed attorney review your final document before you use it.
Last reviewed
Before you use it
- Send the offer early enough that a rent change still meets your state's notice period, often 60 to 90 days before the lease ends.
- Show the current and new terms side by side so the tenant sees exactly what changes.
- Set a clear reply deadline and say what happens if the tenant does not answer.
- The letter is an offer. The renewal itself is the new lease or extension both sides sign.
How to fill it in
- Underlined spaces are blanks to fill in. The small label says what goes there.
- Shaded boxes mark rules that change by state. Look up the rule where the property is located.
- Delete clauses that do not apply, and add any disclosures your state or city requires.
General template, not legal advice. Have an attorney in your state review before use. Last reviewed October 29, 2026.
Lease Renewal Letter
- Date of letter
- Tenant name or names
- Property address and unit
- City, state and ZIP
Dear Tenant name,
Your current lease for the home listed above ends on Current lease end date. We have valued having you as a resident and would like to offer you a new lease. The terms of the offer are set out below.
Renewal offer
| Term | Current lease | Renewal offer |
|---|---|---|
| Lease length | ||
| Start and end dates | ||
| Monthly rent | ||
| Security deposit | ||
| Pet rent or other monthly charges | ||
| Utilities the tenant pays |
Other changes in the renewal lease: Any changed terms, or write none. Every other term of your current lease stays the same unless it is listed here.
How to accept
Please tell us your decision in writing by Response deadline. You can sign and return the reply form below, or reply by Email or portal address. If you accept, we will send the renewal lease for signature by Date renewal lease will be sent.
If we do not hear from you by the deadline, we will treat this as a decision not to renew, and your tenancy will end on Current lease end date unless state law or your current lease says it continues month to month. If you plan to move out, please give the written notice your lease requires.
Thank you for being a resident. Please contact Contact name at Phone and email with any questions.
Sincerely,
Tenant reply
- I accept the renewal offer above and will sign the renewal lease.
- I would like to discuss the offer. Please contact me.
- I do not wish to renew. I plan to move out on or before Move out date.
General template, not legal advice. Have an attorney in your state review before use.
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