New Landlord Introduction Letter Template
A letter from a new owner to tenants after a property changes hands: who the new landlord is, that existing leases continue, where to pay rent from which date, what happens to deposits and how to reach the new owner.
Use this template
Free, no sign up. Fill it in by hand or edit the Word file.
General template, not legal advice. Have an attorney in your state review before use.
General information, not legal advice. This template is a starting point. Laws differ by state and city, so have a licensed attorney review your final document before you use it.
Last reviewed
Before you use it
- Existing leases usually continue after a sale, so the new owner takes over the old terms.
- Give a clear date from which rent goes to the new owner, and how to pay.
- Say where the security deposit is now held. Many states require deposits to be transferred, or the tenant notified, when a property sells.
- Warn tenants to confirm any change in payment details by phone before paying.
How to fill it in
- Underlined spaces are blanks to fill in. The small label says what goes there.
- Shaded boxes mark rules that change by state. Look up the rule where the property is located.
- Delete clauses that do not apply, and add any disclosures your state or city requires.
General template, not legal advice. Have an attorney in your state review before use. Last reviewed October 29, 2026.
New Landlord Introduction Letter
- Date
- Tenant name or names
- Property address and unit
- City, state and ZIP
Dear Tenant name,
We are writing to introduce ourselves as the new owner of Property address. The sale from Previous owner name closed on Closing date.
Your lease continues
Your current lease stays in effect on the same terms, including the rent, the due date and the end date. A change of owner does not end your lease, and you do not need to sign anything new because of the sale.
Where to pay rent
Starting with the rent due on First rent due to new owner, please pay New owner or manager name by Accepted payment methods at Payment portal or address. Rent for earlier months that was paid to the previous owner has been credited. If you have already paid Month rent to the previous owner, you do not need to pay it again.
Please be careful of any request to send rent elsewhere that does not come from the contacts listed in this letter. If you are unsure, call us at the number below before paying.
Your security deposit
Your security deposit of $Deposit amount has been Transferred to the new owner, or held by name. It will be held and returned under your lease and state law.
How to reach us
| For | Contact | Phone | Email or portal |
|---|---|---|---|
| Rent and account questions | |||
| Repair requests | |||
| Emergencies |
Notices to the landlord under your lease should now be sent to: Notice address.
Please send us a quick reply to confirm the best phone number and email for you, and the names of everyone living in the home. If you have an open repair request, let us know so nothing falls through the cracks.
We look forward to working with you.
Sincerely,
General template, not legal advice. Have an attorney in your state review before use.
More free templates.
- New landlord introduction letter: what to include and state rulesGuide
- Residential Lease AgreementTemplate
- Commercial Lease AgreementTemplate
- Month-to-Month Rental AgreementTemplate
- Rental ApplicationTemplate
- Lease Termination LetterTemplate
- Property Management AgreementTemplate
- Residential Sublease AgreementTemplate
Ready to run it for real? Start the 14-day free trial or book a demo.